Carlito Con FAQ

At Carlito Con, we want you to have the best day of gaming Thunder Bay has ever seen. We have poured are hearts into this and are excited to share everything with our community. Below, you will find answers are common questions about Carlito Con as well as our policies that help keep Carlito Con fun, safe, and amazing for everyone.

Please take a quick look so we can all have the best experience possible. Got a question that isn’t covered? Reach out anytime we’re here to help!

General Info

When and Where is Carlito Con?

When and Where is Carlito Con?

  • Carlito Con 2026 will be held at the Superior Inn Hotel and Conference Center in Thunder Bay, Ontario, Canada.

  • Carlito Con 2026 will be April 18, 2026 from 10:00 AM to 6:00 PM.

Ticket Sales

Ticket Sales

  • Tickets can be purchased online here. You will receive an email with a QR code. This is your ticket and will be scanned for entry.

  • All General Admission and Event Ticket sales are final, no refunds or exchanges will be issued.

  • Children under 10 years old get in free!

Carlito Con Events Attendance

Carlito Con Events Attendance

  • Attendees must arrive on time for ticketed events (we recommend 15 minutes early). Late arrivals will not be admitted once the event has started.

  • Tickets are non-refundable if you miss an event due to arriving after it begins.

Carlito Con Scent Policy

Carlito Con Scent Policy

  • Please use minimal cologne, perfume, or body spray to avoid overwhelming others, especially those with sensitivities or allergies.

  • Strong body odor or heavy scents can disrupt the experience for fellow attendees and staff. If it is identified as an issue, organizers may ask you to step out and resolve it before re-entering Carlito Con.

Harassment and Inappropriate Behaviour

Carlito Con has a zero-tolerance policy for harassment and inappropriate behaviour. Attendees who engage in such conduct may be asked to leave the event. No refund will be issued for tickets and the offending party may be banned from future Carlito Con events.

  • Examples include, but are not limited to:

    • Discrimination or offensive/hostile comments based on personal characteristics, beliefs, gender, sexual orientation, appearance, or any other protected trait.

    • Unwanted sexual attention, advances, or suggestive/inappropriate comments about someone’s appearance or costume.

    • Touching anyone or their costume without clear, express consent.

    • Intimidation, stalking, following, or disregarding requests to stop a conversation or leave someone alone.

    • excessive/inappropriate photography or recording (including roleplay-related).

    • Disruption of events or activities in a way that negatively impacts others’ enjoyment.

    Please treat everyone with respect and help us keep Carlito Con welcoming and safe for the entire community.!

Cosplay/Dress Code

Appropriate Attire

We love seeing Thunder Bay’s amazing cosplay community bring their favorite characters to life, and we’re thrilled when attendees put in the effort to dress up.

Carlito Con is a family-friendly event with children and youth in attendance, so we ask everyone to keep costumes and attire appropriate for all ages.

  • Please avoid overly revealing, explicit, or NSFW outfits.

  • If cosplaying a character with a scantily clad design, we kindly request modest modifications (e.g., swapping a thong for shorts, adding coverage to bare midriffs or cleavage).

  • Shoes must be worn at all times (no barefoot cosplay).

Staff reserve the right to determine if a costume is inappropriate. If asked, attendees must cover up, change, or leave the premises until the issue is resolved. Refunds will not be issued in such cases.

Thank you for helping us keep Carlito Con fun, safe, and welcoming for everyone!

Appropriate Attire

Allowed Props

For the safety of all attendees, the following considerations must be met for the following to be allowed at Carlito Con:

  • Replica Firearms - Must have an orange safety tip. This can be removed for photos, but needs to be on while walking around. The prop must not be able to function to fire a projectile.

  • Bows and Slingshots - Must be de-strung and unable to fire a projectile. Prop arrows of any kind are not allowed at Carlito Con.

  • Melee Weapons - Metal weapons are not allowed. All weapons must be plastic, foam, or wood replicas. Must not have any points or sharp edges that could cause injury.

Allowed Props

Use of Props

Carlito Con welcomes props and replica weapons as part of cosplay and the fun atmosphere, and the safety all attendees is our top priority. As such, props must follow these guidelines:

  • All props must be checked and approved - Carlito Con staff must approve all props at the entrance or registration table before being allowed into the event.

  • No unsafe or inappropriate props - any item deemed dangerous, overly realistic, or unsuitable will be denied entry and must be stored off-site (e.g., in your vehicle) before you will be allowed into Carlito Con.

  • Staff have final say - organizers reserve the right to deny or request removal of any prop at any time if deemed inappropriate.

  • Props must be lightweight and easy to carry - heavy, bulky, or cumbersome items may be turned away to avoid accidents or blocked walkways.

  • Props must be handled safely - Never swing, brandish, or point props in a way that could threaten, intimidate, or endanger others.

  • New purchases at the Carlito Con - Any prop bought from a vendor must be inspected and approved by staff before use. Props which are not approved must remain in original packaging until you leave the venue.

Use of Props

Prohibited Props

For the safety of all attendees, the following items are strictly prohibited at Carlito Con:

  • Real weapons - This includes firearms, knives, swords, tasers, or any other lethal/harmful device.

  • Metal props - Any metallic prop that could cause injury, such as metal swords, axes, chains, or any sharp-edged or pointed metal items.

  • Functional projectile weapons - This includes Nerf guns, airsoft guns, BB guns, pellet guns, paintball guns, or anything capable of firing a projectile.

  • Blunt weapons - This includes heavy objects that could be used as weapons, such as baseball bats, hockey sticks, crowbars, or dense props.

  • Explosives, incendiary devices, or chemicals - This may include fireworks, smoke bombs, flares, or any pyrotechnic items.

Carlito Con staff, have the authority to deem any prop dangerous, unsafe, disruptive, or inappropriate, all decisions are final. Prohibited items must be removed from the venue immediately, with failure to comply possibly resulting in the attendee being removed from the event without refund.

Prohibited Props

Legal and Liability Disclaimer

Carlito Con is not responsible for any misconduct, damages, injuries, or accidents caused by props or weapons. Failure to follow these rules may result in:

  • Confiscation of your prop

  • Removal from the event without refund

  • Involvement of local authorities if necessary

Legal and Liability Disclaimer

Carlito Con is not responsible for any misconduct, damages, injuries, or accidents caused by props or weapons. Failure to follow these rules may result in:

  • Confiscation of your prop

  • Removal from the event without refund

  • Involvement of local authorities if necessary